Executive Assistant Job at Employd Staffing Solutions Ltd | Daily Jobs

Employd Staffing Solutions Ltd is a leading Human Capital Consultancy firm based in Nairobi County, Kenya. Employd Staffing Solutions Ltd specializes in Recruitment, Labour Outsourcing, Payroll Management, and Employee Training, offering tailored Human Resource solutions that enhance business efficiency and optimize human capital investments.

With a strong reputation in the Human Resource industry, Employd Staffing Solutions Ltd is dedicated to building long-term relationships with its clients by delivering value-driven workforce solutions. The company now seeks a highly organized and proactive Executive Assistant to join its team and provide critical support to senior management.

Executive Assistant – Nairobi

Job Overview

• Location: Nairobi, Kenya
• Positions Available: 1
• Employment Type: Full-time
• Application Deadline: Open until filled
• Salary: Negotiable (based on experience)

Job Summary

The Executive Assistant will provide dedicated administrative and operational support to the Senior Management Team, ensuring smooth office operations and effective communication within the company. The role requires high professionalism, organization, and discretion in handling executive responsibilities.

Duties & Responsibilities

• Provide dedicated substantive support and assistance to senior management.
• Act as the primary contact point for external and internal clients.
• Process and track payments related to MD & Executive Management Offices.
• Manage executive logistics, including booking meetings, preparing reports, and drafting correspondence.
• Draft and edit business letters and meeting minutes as required.
• Welcome and coordinate office visitors professionally and engagingly.
• Organize and execute corporate events in collaboration with the management team.
• Assist with travel arrangements, including processing passports and special passes.
• Coordinate procurement of goods and services in collaboration with the finance team.
• Maintain accurate logs and reports on staff travel and accommodations.
• Ensure smooth communication with travel agencies and monitor company accounts.
• Manage Local Purchase Orders (LPOs) for valid client requests.
• Maintain proper filing and documentation of all executive office records.
• Ensure the Managing director’s office, boardroom, and office equipment are in order.
• Handle logistics for shipments as needed.
• Manage the Managing Director’s diary and executive management schedules.
• Maintain accurate leave records and generate monthly reports.

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Qualifications & Requirements

• Diploma in Business Management or a related field.
• Minimum 4 years experience in general administration, with at least 2 years as an Executive Assistant.
• Strong business communication skills and the ability to build trust with senior management.
• Proficiency in front office management, office administration, and report writing.
• Excellent telephone etiquette and interpersonal skills.
• Strong working knowledge of Microsoft Office, ticketing, logistics, and procurement.
• Ability to handle confidential information with discretion.
• Highly organized, efficient, and proactive.
• Strong presentation skills and ability to engage effectively with stakeholders.
• Experience in cross-cultural communication and team collaboration.
• High level of computer literacy and ability to work in a fast-paced environment.

How to Apply

Interested and qualified candidates should send their CVs to jobs@employd.co.ke with the "Executive Assistant" subject line.

NB: Kindly indicate your salary expectations in the application. Only shortlisted candidates will be contacted.

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